Purchasing Coordinator

Summary:

The Purchasing Coordinator is responsible for actively administering all facets of the purchasing function. This individual will review requisitions and create purchase orders that are properly executed with accurate account descriptions (G/L, budget department code, project code) in accordance with company policies.

Specific Job Responsibilities are, but not limited to, the following:

• Interfaces with suppliers and customers to secure both delivery and the best market price.
• Purchases required materials and tooling items for in-house production use.
• Manage and understand vendor base, including part numbers, quantity, lead times, and constraints.
• Manage vendor base with annual reviews for lead-time, price, problem resolution, shipping and quality discrepancies and continue to align vendor performance with corporate goals.
• Understands, interprets, and analyzes requisitions or requests for orders and engineering changes.
• Process purchase requisitions.
• Prepares purchase orders and works with accounting department to resolved billing issues.
• Verifies data accuracy (parts numbers, BOMs, Part Costs) in ERP system.
• Communication of key information regarding material cost, delivery and availability.
• Reviewing drawings and specifications for communicating requirements to suppliers.
• Achieve lowest total evaluated purchase cost to maximize return on investment.
• Actively negotiate with vendors regarding discounts, materials, and products, services at favorable pricing consistent with quality, quantity, and on-time-delivery and specification requirements.
• Expedite purchase orders, including identifying part shortages/late deliveries in advance and assist with identifying alternative solutions.
• Maintain positive and professional working relationships with the suppliers.
• Ensures that procurement records are maintained to document items or services purchased, costs, delivery, product quality or performance, and inventories.
• Establish your reliability and initiative to create a higher standard of performance through meeting set deadlines, achieving goals and objectives and pursuing efficiency.
• Other duties as assigned.

Critical skills and competencies required for this post:

• Able to effectively manage time, meet deadlines, learn new tasks and skills, and willingness to do what is necessary to get the job done right.
  • Flexible; able to adapt easily to shifting priorities and adjust to change in a fast paced manufacturing work environment.
  • Self-starter; able to work independently with minimal supervision.
  • Highly organized with meticulous attention to detail and follow-through.
  • Strong interpersonal, verbal and written communication skills for internal customers and external supplier.
  • Proficient in use of Microsoft Word, Excel, and Outlook.
  • Must be a team player and take direction well.
• Experience in hospitality, food and beverage required.